SISTERSPGH IS Currently accepting applications for: Trans Resource Center (TRC) Office Administrator.

To apply for any open position, please email info@sisterspgh.org with a resume and cover letter explaining your interest and experience in the position. If selected for an interview you will be contacted by SisTers PGH Human Resources Department. Thank you for your interest.

Position Title: Executive Liaison

Reports To: Executive Director

Location: In-person at Sisters PGH Trans Resource Center

Employment Type: Full-Time

Salary: $60,000.00 per year (including health insurance benefits, vision, dental, 401k, and life insurance)

Additional Benefits: Holiday bonuses based on performance, with opportunities to grow within the organization with tenure.

Position Summary:

The Executive Liaison at Sisters PGH is a critical leadership role, working directly under the Executive Director to support the organization’s strategic goals and day-to-day operations. This position is responsible for a wide range of duties, including financial reporting, grant reporting, data management, and executive support. The Executive Liaison acts as a key advisor and partner to the Executive Director, ensuring that all aspects of the organization’s operations are executed efficiently and effectively.

Key Responsibilities:

1. Leadership Support:

• Serve as the primary point of contact and liaison between the Executive Director and internal/external stakeholders.

• Assist the Executive Director in decision-making processes by providing relevant information and insights.

• Manage and prioritize the Executive Director’s schedule, ensuring optimal time management.

2. Financial Reporting:

• Oversee and coordinate the preparation of financial reports, including budget tracking and variance analysis.

• Collaborate with the finance team to ensure accurate and timely financial reporting.

• Support the development of the organization’s annual budget and long-term financial planning.

3. Grant Reporting:

• Lead the preparation and submission of grant reports to funders, ensuring compliance with grant requirements and deadlines.

• Work closely with program staff to gather necessary data and narratives for grant reports.

• Maintain accurate records of all grant-related documentation and communications.

4. Data Management:

• Develop and implement data collection and management systems to support program evaluation and reporting.

• Analyze data to identify trends, outcomes, and areas for improvement in program delivery.

• Ensure data integrity and accuracy across all organizational databases.

5. Strategic Planning:

• Assist the Executive Director in the development and implementation of strategic initiatives.

• Monitor progress on organizational goals and provide regular updates to the Executive Director.

• Participate in strategic planning meetings and contribute to the development of organizational policies and procedures.

6. Communication:

• Draft and edit communications on behalf of the Executive Director, including emails, reports, presentations, and speeches.

• Facilitate communication between the Executive Director and other departments to ensure alignment on organizational priorities.

• Represent the Executive Director at meetings and events as needed.

7. Project Management:

• Lead and coordinate special projects as assigned by the Executive Director.

• Develop project plans, timelines, and deliverables, and ensure projects are completed on time and within budget.

• Collaborate with cross-functional teams to achieve project goals.

8. Travel and Event Attendance:

• Accompany the Executive Director to events, meetings, and conferences, both locally and nationally, to represent Sisters PGH.

• Assist in planning and coordinating travel logistics for the Executive Director, ensuring that all arrangements align with organizational priorities.

• Travel with the Executive Director for organizational purposes that align with the mission of Sisters PGH, including attending relevant events, conferences, and meetings.

9. Administrative Support:

• Manage and organize files, records, and documents related to the Executive Director’s office.

• Prepare meeting agendas, minutes, and follow-up actions for meetings chaired by the Executive Director.

• Handle confidential and sensitive information with the utmost discretion.

Qualifications:

• Bachelor’s degree in Business Administration, Nonprofit Management, or a related field.

• Minimum of 5 years of experience in a leadership or administrative role, preferably within a nonprofit organization.

• Strong financial acumen, with experience in budgeting and financial reporting.

• Demonstrated experience in grant writing and reporting, including data management and analysis.

• Excellent organizational, project management, and multitasking skills.

• Exceptional written and verbal communication skills.

• High level of discretion and confidentiality.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database management systems.

• Ability to work independently and as part of a team in a fast-paced environment.

• Willingness to travel as needed for organizational purposes.

• Commitment to the mission and values of Sisters PGH.

• The lived experience of the demographic served by Sisters PGH is highly valued and encouraged.

• Ability to use trauma-informed care when interacting with staff, clients, and stakeholders.

Training and Development:

• Sisters PGH provides an expansive training program, ensuring that the ideal candidate will be trained on all aspects of the job.

• We encourage anyone to apply, even if you don’t meet all the listed qualifications, as training will be provided to support your success in this role.

Relocation Package:

• If you are not in the Pittsburgh area, Sisters PGH offers a relocation package to candidates from the Rust Belt, including Pennsylvania, Ohio, Indiana, Illinois, Michigan, New York, West Virginia, and Wisconsin.

• The relocation package will be discussed during the first interview if selected for an interview. Please indicate where you would be relocating from if hired for this role in your cover letter. 

Application Process:

Interested candidates should submit a resume, cover letter, and three references to info@sisterspgh.org. Please include “Executive Liaison Application” in the subject line of your email.

Community Employment Opportunities

These opportunities are shared as a courtesy to our community. The staff at SistersPGH does not know anything beyond what is included within the listings below. Please reach out to those organizations if you have any questions.